Commercial real estate due diligence

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Page written by Ashlyn Brooks. Last reviewed on August 29, 2024. Next review due October 1, 2025.

Due diligence may be something you’ve heard of or even encountered before, but there’s more to it than meets the eye. If you’re in the market to acquire commercial real estate, understanding this process is crucial not only for making informed decisions and protecting your investment but also for ensuring that your financing doesn’t fall through.

Lenders rely on the due diligence process to assess the risks associated with a property, and any significant issues uncovered could impact your ability to secure the necessary funding.

In this guide, we’ll break down the essentials of due diligence, highlight its importance, and show you how Swoop can support you every step of the way on your commercial real estate journey.

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What is due diligence for commercial real estate?

Due diligence in commercial real estate refers to a comprehensive evaluation process that all SMEs (buyers, investors, and lenders) undertake to assess the viability, risks, and potential of a property. Think of it like performing a thorough health check-up before committing to a major decision.

This process involves gathering and analyzing a wide range of information about the property, including legal, financial, physical, and environmental aspects. The goal is to ensure that all potential issues are identified and addressed before finalizing a transaction.

Key components of due diligence in commercial real estate include:

Legal review: Examining the title, zoning regulations, and any existing leases to ensure that the property is legally sound and free from encumbrances.
Financial analysis: Reviewing financial documents such as rent rolls, operating expenses, and tax records to confirm the property’s financial health.
Physical inspection: Conducting inspections to assess the condition of the building, systems, and any potential need for repairs or upgrades.
Environmental assessment: Evaluating any environmental risks, such as contamination or hazardous materials, that could affect the property’s value or usability.

Why is the due diligence process important?

The due diligence process provides transparency and mitigates risks associated with commercial real estate transactions. By thoroughly vetting a property, buyers can avoid costly mistakes—such as discovering structural issues after purchase that could require hundreds of thousands of dollars in unexpected repairs—and make informed decisions based on accurate, comprehensive data.

Some key reasons why due diligence is essential include:

Risk mitigation: Identifying potential legal, financial, or physical issues early in the process can save you from significant losses down the line.
Investment security: Due diligence ensures that the property meets your investment criteria and aligns with your long-term goals.
Negotiation power: Armed with detailed information about the property, you are better positioned to negotiate favorable terms, including price adjustments or repair contingencies.
Regulatory compliance: Ensuring that the property complies with all relevant regulations and zoning laws can prevent future legal challenges.

In essence, due diligence acts as a safety net, providing you with the information needed to make confident, well-informed decisions.

When does the due diligence process start?

The due diligence process typically begins once a purchase and sale agreement (PSA) has been signed by both parties. This agreement outlines the terms and conditions of the transaction, including the timeframe for due diligence.

Here’s what those steps look like.

Complete an initial property evaluation. Before signing the PSA, you might conduct a preliminary assessment to gauge whether the property is worth pursuing further.
Secure the PSA. Once the PSA is signed, the clock starts ticking on the due diligence period, which is usually stipulated in the agreement.
Engage with professionals. At this stage, it’s crucial to assemble a team of experts, including real estate attorneys, inspectors, and financial analysts, to assist with the due diligence process.

Starting due diligence promptly after signing the PSA ensures that you have ample time to uncover any issues and address them before the transaction progresses too far.

How long is the due diligence process?

Typically due diligience lasts between on average 60 days, but can range from 30 to 90 days.

The duration of the due diligence process can vary widely depending on the transaction’s complexity and the property’s specific requirements.:

Property size and type: Larger and more complex properties, such as multi-tenant buildings or industrial sites, may require more time for thorough evaluation.
Scope of investigation: The extent of the due diligence process, including the depth of financial analysis, legal review, and physical inspection, can affect the timeline.
Negotiation of terms: If issues arise during due diligence, negotiations to resolve them can extend the process.

While the standard period is around 60 days, be sure to plan for potential extensions, especially if unexpected issues are discovered that require additional investigation or negotiation.

What to consider during due diligence?

During the due diligence process, it’s essential to carefully consider several key factors to ensure a successful transaction.

First, verifying that the property’s title is clear and free of encumbrances, along with reviewing all legal documents—including leases and contracts—for any potential red flags is crucial.
Next, analyzing the property’s financial performance by reviewing income statements, rent rolls, and expense reports helps confirm the investment’s viability. Additionally, inspecting the building’s physical condition, including its structure, HVAC systems, plumbing, and electrical systems, allows you to assess any immediate or long-term maintenance needs.
Environmental concerns should also be addressed by conducting assessments to identify any contamination or risks that could affect the property’s value or usability.
Finally, evaluating current and projected market conditions ensures that the property aligns with your overall investment strategy.

This leads us to the following checklist that can guide you through these considerations:

Due diligence checklist

Legal review: Verify the title, zoning regulations, and existing leases. Ensure the property is legally sound and free from encumbrances.
Financial analysis: Review financial documents including rent rolls, operating expenses, and tax records. Confirm the property’s financial health.
Physical inspection: Inspect the building’s structure, systems (HVAC, plumbing, electrical), and overall condition. Assess any immediate or long-term maintenance needs.
Environmental assessment: Conduct environmental assessments for potential risks like contamination or hazardous materials. Ensure environmental compliance.
Market conditions: Evaluate current and projected market conditions to align the property with your investment strategy.
Title & legal issues: Verify that the property title is clear and review all legal documents. Identify any red flags in leases or contracts.
Negotiation points: Use findings from the due diligence process to negotiate favorable terms, including price adjustments or repair contingencies.
Regulatory compliance: Confirm that the property complies with all relevant zoning laws and regulations.

Get started with Swoop

At Swoop, we simplify the process by providing you with a range of tailored funding options to support your investment needs. Whether you’re acquiring your first commercial property or expanding your real estate portfolio, Swoop is here to help streamline the financial aspects, ensuring you have the resources to conduct thorough due diligence and make informed decisions.

Visit our platform to explore the available funding options and take the next step toward securing your commercial real estate investment. With Swoop, you can ensure that your due diligence process is well-supported, efficient, and successful.

Written by

Ashlyn Brooks

Ashlyn is a personal finance writer with experience in business and consumer taxes, retirement, and financial services to name a few. She has been published in USA Today, Kiplinger and Investopedia.

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